Tag Archives: Clips From The Clerk Trish Gilbert Saguache County Clerk & Recorder

A Recorder For The Times – Upgrade!

By Trish Gilbert, Saguache County Clerk & Recorder

New Recording System by LEDS, LLC –   icounty.org

Fees:

  • FREE in-office record search
  • $25 for 24-hour access and twenty-five cents per page
  • $150 per month (through May 31st) and twenty-five cents per page
  • $250 per month (begins June 1st) and twenty-five cents per page
  • FTP site – Bulk Images monthly
  • May 2019, $150
  • June 2019, $250

Fees help offset our 2019 web hosting of our public access site and annual recording maintenance.  Searching the web saves the customer time and cost of travel to our office; however, we also have 2 public workstations that people can use at no cost, except for the copies they print.  Copies cost twenty-five cents ($ .25) per page; one dollar and twenty-five cents ($1.25) per page, if certified. 

The Clerk’s Office has adopted a modern approach to economic vitality.  A cloud-based approach can help us modernize cumbersome, paper-driven processes and aging, disconnected systems.

            With this approach we hope to:

  • Reduce paperwork, phone inquiries and in-person office visits while improving customer service and increasing staff productivity
  • Track development and decisions
  • Make compliance more predictable and processes more replicable

We spent over one year researching recording vendors.  We have had in-office demonstrations to view vendor processes.  We have communicated with other counties about their recording systems and customer service from their vendors.  We carefully and deliberately chose to go with LEDS, LLC.

LEDS provides outstanding customer service as well as additional services such as a Cash Tendering System.  This program works well with the new DRIVES system for generating reports that compliment motor vehicle reports, enabling us to disburse funds correctly.

LEDS, LLC is a thirty-seven (37) year old Colorado-based organization that specializes in providing governmental software solutions for Colorado agencies.  LEDS has provided products to over 37 different Colorado county clients who have utilized a variety of their solutions.  This large client base speaks for itself, indicating their success in this marketplace. 

The Saguache County Courthouse

They provide Recording and eRecording software, Public WEB Search of Recorded Documents for counties as well as digital imaging and backfilling solutions for their specific Recording and other generic needs.  LEDS approach is one of implementing the correct system for the correct application.

They strive to provide a comprehensive system that meets the County’s needs.  They provide a seamless integration to the third-party electronic recording submitters, document digitizing, imaging solution for scanning and searching of recorded documents.  With their scanning module, LEDS can provide additional redacting and OCR capabilities to the county.  LEDS can easily provide Public Search for both the local and WEB users.

Although LEDS is a small Colorado Business, their personnel and subcontractors bring to any project more than 30 years of experience and knowledge of Colorado County Government.

Their track record as a successful Colorado business is very impressive.  Their company and staff are dedicated to their customers.

LEDS has worked with federal, state, county and local government customers.  We are very proud to partner with them and look forward to the solutions they will provide to Saguache County.

If you have any questions, please contact our team:  Jane, Desiree, Ben, Dominique or Trish.  We are here to help.

The Saguache County Courthouse encased in its lofty pines! Photo: Saguahe Today

Saguache News – June 18

Postmarks Don’t Count in Colorado

By Trish Gilbert, Saguache County Clerk & Recorder

Saguache County Voters:  Postmarks don’t count in Colorado!  If you are returning your ballot by mail, use 2 stamps and mail before June 18, so your county clerk RECEIVES them by June 26. 

After today, June 18, take them to the county outside ballot drop-off location (not a USPS mailbox), which will be open from June 22nd until 7 p.m. on Election Day, June 26.Clips Clerk Saguache

The 24-hour ballot drop box is located in the south parking lot at the courthouse (501 4th St) in Saguache.

Colorado Secretary of State Wayne Williams announced that as of June 12, 2018, so far 134,038 voters have returned ballots for the June 26 primary election.

The data is broken down by gender, county and party and, for the first time ever, includes the number of unaffiliated voters who have turned in ballots.

So far, 55,584 Republican ballots (not affiliated Republican voters), 78,199 Democratic ballots and 25,502 envelopes from unaffiliated voters have turned in ballots.

Voters, in 2016, approved Proposition 108, which automatically allows unaffiliated voters to participate in primary elections without affiliating with a particular party. Williams in March launched the UChooseCO campaign to remind unaffiliated voters they will receive two ballots but they can only vote one. If they vote both the Republican and Democrat ballot neither one will count.

saguache post office

Make sure you get your mail-in ballot to the Saguache Post Office by Monday, June 18, otherwise you will need to drop it off at the courthouse bow if you want your vote to count. Saguache Today/Kathy Bedell

This is the first primary election where unaffiliated voters are allowed to automatically participate.  Unaffiliated voters who expressed a preference for a Republican or democrat ballot were sent that party’s ballot, but those who did not  were sent both ballots.  Again, only vote one.  If you vote both, neither ballot will count.

The turnout totals do not indicate whether an unaffiliated voter picked a Republican or Democratic ballot.

Also, the statistics show that either no ballots or a small number of ballots have been turned in for some smaller counties but that’s because the ballots have yet to be processed. Their numbers also do not reflect ballots put in 24-hour drop boxes over the weekend, but those ballots will be reflected in Tuesday’s report.

Here is turnout data for the last decade:

2016       644,723 ballots cast / 3,015,250 active voters = 21.38% turnout

2014       634,181 ballots cast / 2,903,612 active voters = 21.84% turnout

2012       530,119 ballots cast / 2,231,484 active voters = 23.76% turnout

2010       774,071 ballots cast / 2,391,825 active voters = 32.36% turnout

2008       488,130 ballots cast / 2,223,503 active voters = 21.95% turnout

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